South Sudan: Administration and Human Resources

The Lutheran World Federation, Department for World Service (LWF/DWS) is an international humanitarian and development agency in South Sudan since 1998. Currently, LWF is operating in Jonglei, Unity, and Upper Nile States with a head office in Juba. LWF South Sudan seeks to recruit suitable candidate for the following position.

Duties and Responsibilities:

Under the guidance and direction of the Area Coordinator for Jonglei, the Administration/HR officer will be in charge of HR and Administration issues in Jonglei Field/Sub Officer

Duty Station: Panyagor

Specific Tasks:

Human Resources Tasks:

• Responsibility for smooth functioning of the office and portrayal of professionalism-, HR, staff attendance, management of visitors
• Supervise security guards, drivers, cooks and cleaners and to ensure that they execute their daily duties.
• Promote and participate in staff welfare activities with the aim of making the LWF Field Office an open and inspiring place to work
• Participate on local level recruitment of staff and coordinate recruitment processes together with the Admin/HR Coordinator, HR office in Juba and Jonglei management
• Issue Employment Contracts signed by country office to staff
• Maintain staff files, incl. employment letter, Code of Conduct, minutes from Employment Development Interviews and other relevant documents
• Keep updated records of planned and taken staff leave, trainings, study leaves etc.
• Secure updated overview of training needs and other competence building activities
• Actively participate in clusters HR meetings and other forums relevant Administration and HR, to ensure that LWF complies with relevant circulars and labour laws
• Provide Monthly , Quarterly and Annual HR Reports to HR/Admin Coordinator and Area Coordinator

Administration Tasks:

• Responsibility for smooth functioning of the office and portrayal of professionalism- compound cleanliness, and management of visitors

• Maintain clear filling records system for all administrative issues

• Ensure that rooms, office and compound fence are well maintained ( both in Panyagor , and Bor)

• Ensure that the base is kept clean and safe for habitation at all times

• Ensure that base facilities are well maintained including generator, lighting, taps, pipes etc

· Work with drivers to ensure that all vehicles are well maintained and equipped with garbage bins and first aids kits and that people are familiar with how to use the contents.

• Ensure drivers make all the necessary checks before driving from the compound
• Supervise security guards, drivers, cooks and cleaners and to ensure that they execute their daily duties and Manage their performance planning and review

· Arrange representation, meetings, dinners, workshops, both in-house and with external participants

· Undertake any other duties as may be assigned to by area coordinator

Minimum Qualifications and Personal Specification:

• At least a Diploma in Administration/Human Resources Management/Management or related field
• At least 2-3 years’ experience in an INGO in similar roles
• Strong organizational skills and ability to operate professionally
• Excellent in written and spoken English. Knowledge of local language in the project area will be an added advantage
• Team Building and ability to work under extreme pressure
• Excellent computer skills especially word, excel and power point; internet
• Strong reporting and writing skills

The Lutheran World Federation, Department for World Service (LWF/DWS) is an international humanitarian and development agency in South Sudan since 1998. Currently, LWF is operating in Jonglei, Unity, and Upper Nile States with a head office in Juba. LWF South Sudan seeks to recruit suitable candidate for the following position.

Position: Administration and Human Resources

Type of Contract: Short Term

Starting date: As soon as possible

Duration of Contract: From March 16, 2017 - July 16,2017

Duty Station: Panyagor, South Sudan

Date of issue: 10/02/2017

Closing Date: 28/02/2017

Vacancy Type: Internal

Duties and Responsibilities:

Under the guidance and direction of the Area Coordinator for Jonglei, the Administration/HR officer will be in charge of HR and Administration issues in Jonglei Field/Sub Officer

Duty Station: Panyagor

Specific Tasks:

Human Resources Tasks:

• Responsibility for smooth functioning of the office and portrayal of professionalism-, HR, staff attendance, management of visitors
• Supervise security guards, drivers, cooks and cleaners and to ensure that they execute their daily duties.
• Promote and participate in staff welfare activities with the aim of making the LWF Field Office an open and inspiring place to work
• Participate on local level recruitment of staff and coordinate recruitment processes together with the Admin/HR Coordinator, HR office in Juba and Jonglei management
• Issue Employment Contracts signed by country office to staff
• Maintain staff files, incl. employment letter, Code of Conduct, minutes from Employment Development Interviews and other relevant documents
• Keep updated records of planned and taken staff leave, trainings, study leaves etc.
• Secure updated overview of training needs and other competence building activities
• Actively participate in clusters HR meetings and other forums relevant Administration and HR, to ensure that LWF complies with relevant circulars and labour laws
• Provide Monthly , Quarterly and Annual HR Reports to HR/Admin Coordinator and Area Coordinator

Administration Tasks:

• Responsibility for smooth functioning of the office and portrayal of professionalism- compound cleanliness, and management of visitors

• Maintain clear filling records system for all administrative issues

• Ensure that rooms, office and compound fence are well maintained ( both in Panyagor , and Bor)

• Ensure that the base is kept clean and safe for habitation at all times

• Ensure that base facilities are well maintained including generator, lighting, taps, pipes etc

· Work with drivers to ensure that all vehicles are well maintained and equipped with garbage bins and first aids kits and that people are familiar with how to use the contents.

• Ensure drivers make all the necessary checks before driving from the compound
• Supervise security guards, drivers, cooks and cleaners and to ensure that they execute their daily duties and Manage their performance planning and review

· Arrange representation, meetings, dinners, workshops, both in-house and with external participants

· Undertake any other duties as may be assigned to by area coordinator

Minimum Qualifications and Personal Specification:

• At least a Diploma in Administration/Human Resources Management/Management or related field
• At least 2-3 years’ experience in an INGO in similar roles
• Strong organizational skills and ability to operate professionally
• Excellent in written and spoken English. Knowledge of local language in the project area will be an added advantage
• Team Building and ability to work under extreme pressure
• Excellent computer skills especially word, excel and power point; internet
• Strong reporting and writing skills

Send your CV with cover letter explaining your motivation and why we should consider you for the post to: email: lwfssdrecruitment@gmail.com

Child Safe Guarding:

LWF is a child safe organization and is fully committed to promoting the realization of children’s rights including the right to protection from violence and abuse. We therefore, have particular responsibilities to children we work and come into contact with to keep them safe from any harm or risk. In line with LWF policy, any appointment is contingent on thorough criminal record checks.